# The AI receptionist for DJs that takes inquiries while you’re on the decks An AI receptionist for DJs answers your calls while you’re playing a wedding, loading gear or sleeping after a late gig. It asks callers about the event type, date, venue, guest count, hours and budget, answers questions about your packages, lighting and MC services, and books a planning call on your calendar. You get a summary for every inquiry. ## Why djs miss calls - **You’re working when clients call:** Weekend nights are your busiest, and that’s exactly when people planning next year’s wedding or sweet 16 pick up the phone. You can’t answer with a mic in your hand. - **Every event needs different details:** A wedding needs ceremony audio and a timeline. A bar mitzvah needs dancers and games. A school dance needs a clean playlist and an end time. Collecting all of that on a rushed call is hard. - **Price shoppers fill your voicemail:** Plenty of callers just want the cheapest rate for three hours. Calling each one back before you know their date and budget takes time away from the clients who are ready to book. ## Calls Vocenya answers for djs - Wedding DJ and MC inquiries - Bar and bat mitzvahs and sweet 16s - Corporate parties and galas - School dances and proms - Uplighting, photo booth and add-on questions - Planning calls with booked clients ## How does an AI receptionist help DJs book more events? It answers the calls you miss while you’re performing, which is when a lot of future clients call. Each caller walks through the event type, date, venue, guest count and budget, and good fits get a planning call booked on your Google Calendar or Outlook. After the gig, you open your phone to a list of qualified inquiries instead of voicemails that start with “Hi, I was wondering how much you charge.” ## Can it ask different questions for weddings, mitzvahs and corporate events? Yes. You set up a question list for each type of event. Wedding callers get asked about the ceremony, cocktail hour and reception. Mitzvah and sweet 16 callers get asked about kids, dancers and games. Corporate callers get asked about the venue, speeches and sound needs. Your summaries come back organized by event type, which makes quoting and planning faster. If you add school dances or holiday parties later, you just add a new question list. ## Can it handle price shoppers? It gives callers the information you choose to share, like a starting price or what’s included in each package, and it asks for their date and budget before booking a call with you. Callers far below your rates can hear kindly that your packages start at a certain level. Your time goes to the inquiries that fit, and nobody feels brushed off. The summary still shows every caller, so you can decide whether a slower date is worth a discount. ## What happens with calls from booked clients? Booked clients often call about song lists, timelines, arrival times and venue rules. The receptionist can answer common questions from your notes and capture the rest for you. On Growth and Pro, it can also warm-transfer a booked client to your phone when you’re available. Anything urgent, like a venue change the week of the event, gets flagged so you see it right away, even if you’re in the middle of another event. ## Frequently asked questions ### Can it tell callers if I’m booked on a date? If you list booked dates in your notes, it can tell callers right away and still capture their details in case you have another DJ available. Otherwise, it records the requested date and you confirm, so you never double-book a Saturday night. ### I run a multi-DJ company. Can it route calls? Yes. The receptionist can capture the inquiry and send it to your sales lead, or warm-transfer to the right person on Growth and Pro. Pro also supports multiple numbers and locations for companies covering more than one area. Each summary shows the event type and date, so your sales lead can assign the right DJ. ### Can it answer questions about add-ons? Yes. Describe your uplighting, photo booth, dance floor lighting, ceremony audio and other add-ons in your notes. The receptionist explains them to callers and records which add-ons they’re interested in, so your quote is ready faster. Upsells are easier when you already know what caught the client’s interest. ### Does it take deposits? No, it doesn’t take payments. It collects event details and books your planning call. You send the contract and collect the deposit the way you already do, so nothing is committed until the client signs. The caller hears that clearly on the call. ### How fast can I set it up? Enter your website and Vocenya builds your receptionist in about 20 seconds. Review it, add your packages and question lists, and test it by having it call your phone. Every plan includes a 14-day free trial with no contract, so you can test it through a full weekend of gigs. --- Source: https://vocenya.com/industries/djs Vocenya, powered by GH Business Solutions. Plans from $49/month with a 14-day free trial: https://vocenya.com/pricing