The AI receptionist for preschools that handles enrollment season for you
An AI receptionist for preschools answers enrollment calls in your school’s name while teachers are in class. It explains your programs, age cutoffs, half-day and full-day options and registration steps from your website, books visits or open house spots, and sends your director a summary with the child’s birth date and the school year the family wants.
- 14-day free trial
- Keep your number
- Cancel any time
How a call goes
Sunny Acres Preschool
- Receptionist: Thank you for calling Sunny Acres Preschool. I’m the school’s virtual assistant. How can I help today?
- Caller: Hi, I’m trying to figure out which class my daughter would be in next September. She turns three in November.
- Receptionist: Our threes program uses a birthday cutoff, so the director will confirm placement for a November birthday. I can take her details and book you a visit to see both rooms. Would that help?
- Caller: Yes. Do you have mornings only?
- Receptionist: We offer a half-day morning program and a full day. Visits are Tuesday and Thursday at 1:30 during rest time. Would Thursday work?
- Caller: Thursday is fine.
- Receptionist: You’re booked for Thursday at 1:30. I’ll send the director your daughter’s birth month and your interest in mornings.
What the owner’s summary would include
- Child:
- Turns 3 in November, placement to confirm
- Program:
- Half-day mornings, next September
- Visit:
- Thursday 1:30 pm
- Parent:
- Name and cell captured
Where preschools lose calls today
Registration season is short and loud
When registration opens for next fall, calls come in waves. A director who teaches or covers a classroom cannot answer them all, and families who reach voicemail during the busiest week often register wherever someone picked up.
Age cutoff questions need clear answers
Parents want to know if a child born in the fall qualifies for the threes or fours program, whether the child must be potty trained and what a half day looks like. Guessing wrong on the phone creates confusion later.
Class time is sacred
Circle time, snack and outdoor play do not pause for the phone. Every interruption pulls a teacher’s attention from a room full of small children who need it. Parents deserve a real answer, but not at the cost of the class.
Calls Vocenya answers for preschools
Every one gets a real answer, the details written down, and a summary sent to you the moment it ends.
- Enrollment questions for next school year
- Open house and school visit bookings
- Age cutoff and program placement questions
- Half-day, full-day and extended care options
- Tuition and deposit questions
- Current parents reporting absences
What you see after every call
The real Vocenya portal, shown with a made-up plumbing business. Your preschool gets the same: the summary, the outcome, the caller’s details and the full transcript.
How does an AI receptionist help preschools with enrollment?
Enrollment calls cluster around registration openings, open houses and the spring rush when families lock in next year. The AI receptionist answers every one of those calls, explains your programs in plain language, and books a visit or open house spot on the spot. Your director gets a clean summary of each family, including the child’s age and preferred schedule, which makes following up and building class lists much easier than working through a pile of voicemails.
Can it explain age cutoffs, programs and tuition?
Yes, as long as that information is on your website or in your notes. It can describe your twos, threes and pre-K programs, half-day and full-day schedules, extended care, and how deposits and tuition work. For questions that depend on judgment, like placing a child with a birthday near the cutoff, you can tell it to collect the details and let the director confirm, so families get an accurate answer from a person.
Can it book open house and school visit slots?
On the Growth plan and above it books directly into Google Calendar or Microsoft 365/Outlook. You choose the visit times, often during rest time or after dismissal, and it only offers those. For open house events, you can tell it the date and time and have it collect names and headcounts so you know how many families to expect. That makes it easier to plan staffing, name tags and classroom setup before the doors open.
Is there an after-hours answering service for preschools?
Parents usually research schools in the evening, once their children are in bed. The after-hours flow answers those calls fully rather than sending them to voicemail. It explains programs, books visits and captures the family’s details. Your director starts the next morning with booked visits and complete summaries instead of callbacks. During registration weeks, that can mean the difference between a family enrolling with you or with the school that called back first. Weekend calls are handled the same way.
A person when it matters
Tricky calls go to a trained GH agent who sees what the AI heard, or straight to your phone.
Booked, not just logged
Offers real times from your calendar and confirms them with the caller.
Answers in 89 languages
Studio voices switch to the caller's language, and you get the summary in English. The Value plan answers in English and Spanish.
Calls new leads back
Reminder calls confirm open house and visit appointments, and speed-to-lead calls back families who submit an inquiry form during registration season.
Serving preschools in New Jersey and New York City
Many New Jersey and NYC families compare private preschools with public pre-K options, so they call several schools in the same week. Being the one that answered and booked a visit makes a real difference.
See how it works in New Jersey and New York City.
Questions from preschools
Can it tell families whether we have openings?
It can say whatever you put in your notes. Many preschools tell it to explain the waitlist process and take the family’s details, then let the director confirm openings. You can update that note as classes fill, and it takes effect right away.
Will it interrupt teachers during class?
No. It answers the calls so teachers do not have to. You get a summary after each call, and only the calls you choose, such as a parent with an urgent pickup change, get transferred to a staff phone.
Does it work in Spanish, Russian or Ukrainian?
Yes. On Studio voices it answers in 89 languages, including Spanish, Russian and Ukrainian, and switches as soon as the caller does. The Value plan answers in English and Spanish. That helps preschools serving multilingual neighborhoods. The family can ask questions and book a visit in their language, and you receive the summary. That helps families feel welcome from the very first call, before they ever visit the school.
Can it collect registration forms?
It does not collect forms, but it can explain your registration steps and where to find the forms on your website, and capture the family’s contact details so your office can follow up with the enrollment packet. You can update those steps each year as your packet changes.
What does it cost?
Plans start at $49 a month for 250 AI minutes, and calendar booking starts on the Growth plan at $249 a month. Every plan has a 14-day free trial with no contract, and you can cancel any time. Many preschools start on a smaller plan outside registration season and move up when calls peak.
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Hear your preschool receptionist answer, right now.
Put in your website. Vocenya builds your receptionist from it and calls your phone so you can hear it. 14-day free trial, keep your number, cancel any time.
Hear it yourself
Call (732) 633-0055Our AI receptionist picks up. Ask it anything, or have it answer as your business.