An AI receptionist for consultants who spend the day in client meetings
An AI receptionist for consultants answers your business line while you are running workshops, sitting in client meetings or traveling. It asks prospects about their company, the problem they want solved, their timeline and how they found you, then books a discovery call into your calendar. Current clients get a warm transfer or a detailed message.
- 14-day free trial
- Keep your number
- Cancel any time
How a call goes
Wexford Operations Group
- Receptionist: Thank you for calling Wexford Operations Group. This is the virtual assistant. How can I help?
- Caller: Hi, David Moss at Carteret Precision gave me your name. We need help fixing our scheduling and inventory problems.
- Receptionist: Thanks for calling. Could you tell me the name of your company and roughly how many people work there?
- Caller: Ferris Components, we’re a manufacturer with about 80 people in Linden.
- Receptionist: Thank you. Is there a timeline you’re working toward, like a busy season or a system change?
- Caller: We’d like to have things sorted before our fall rush.
- Receptionist: Understood. I can book a 30-minute discovery call with Ms. Wexford Wednesday at 8 or Friday at 1.
- Caller: Friday at 1 works.
What the owner’s summary would include
- Prospect:
- Ferris Components, manufacturer, ~80 staff, Linden
- Need:
- Scheduling and inventory problems
- Source / timing:
- Referred by David Moss; before fall rush
- Booked:
- Discovery call Fri 1:00 pm
Where consultants lose calls today
You are the product
Independent consultants and small firms sell their own time. Every hour spent answering the phone, returning cold calls or chasing voicemail is an hour you cannot bill or spend with a client.
Referrals call at bad moments
Your best leads come from referrals, and they often call while you are in the middle of a client engagement. Sending a warm referral to voicemail makes a poor first impression.
Unclear scope wastes calls
Some callers want something you do not offer or cannot afford your rates. Without a few basic questions up front, you only find out halfway through a 45-minute discovery call that it was never a fit.
Calls Vocenya answers for consultants
Every one gets a real answer, the details written down, and a summary sent to you the moment it ends.
- Referrals asking for a discovery call
- Prospects asking about your services
- Current clients needing a quick word
- Speaking and workshop inquiries
- Partners and subcontractors
- Scheduling and rescheduling meetings
- Sales pitches and cold calls
What you see after every call
The real Vocenya portal, shown with a made-up plumbing business. Your consulting practice gets the same: the summary, the outcome, the caller’s details and the full transcript.
How does an AI receptionist help consultants win work?
It makes sure every prospect reaches you, even when you are in front of a client. The assistant answers in your practice’s name, asks the questions you would ask at the start of a discovery call, such as company size, the problem, timeline and referral source, and books a call directly into Google Calendar or Microsoft 365. You get a summary by email and app notification, so you arrive at the call prepared and can thank the referrer the same day.
Can an answering service for consultants qualify prospects?
Yes. You set the questions and the criteria. If you only work with companies above a certain size, or only in certain industries, the assistant asks early and responds politely when a caller falls outside them. If you share a starting rate or engagement minimum, it can mention that so prospects are not surprised later. It never promises results, quotes a custom price, or offers advice on the caller’s business problem.
How are calls from current clients handled?
The assistant asks for the caller’s name and company, recognizes them as a client from the list you provide, and warm transfers them to you or takes a detailed message sent to you right away. You decide which clients can be put through during meetings. The client never feels like they reached a stranger, and you can respond between sessions without listening to a stack of voicemails. It keeps client relationships warm even on your busiest days.
Does the AI work when I travel for client work?
Yes. It answers every call wherever you are, including across time zones, and books meetings only into the open times on your calendar. When you land, you have a list of summaries instead of voicemails. You can also use GH Phone for a business number and browser softphone, so you can make calls from your laptop without giving out your cell number. GH Phone is $25 per user per month, and you can keep your existing number by forwarding it.
A person when it matters
Tricky calls go to a trained GH agent who sees what the AI heard, or straight to your phone.
Booked, not just logged
Offers real times from your calendar and confirms them with the caller.
Answers in 89 languages
Studio voices switch to the caller's language, and you get the summary in English. The Value plan answers in English and Spanish.
Calls new leads back
Speed-to-lead calls reach prospects who fill out your website contact form within moments, so you book the discovery call while they are still thinking about the problem.
Serving consultants in New Jersey and New York City
Consultants based in New Jersey and New York City often split their time between client offices in Manhattan, Newark and the suburbs, with long stretches on trains or in traffic. An AI receptionist keeps your line answered during the commute.
See how it works in New Jersey and New York City.
Questions from consultants
Is an AI receptionist worth it for a solo consultant?
For many solo consultants, a single project won from a call that would have gone to voicemail covers a long stretch of service. Plans start at $49 a month, every plan has a 14-day free trial, and there is no contract.
Will callers know they are talking to an AI?
Yes. It identifies as your virtual assistant. You choose whether it says so at the start of every call or only when asked. It never pretends to be you or another person, and it can transfer the call if someone wants a human.
Can it screen out sales calls?
Yes. You can tell it to ask vendors and sales callers to send an email instead, and it will not transfer them or book time on your calendar. You still get a short summary so you can see who called.
Can it book different types of meetings?
Yes. You can set up different appointment types, such as a 30-minute discovery call, a one-hour working session, or a speaking inquiry call, each with its own length and availability. The assistant chooses the right one based on what the caller needs.
How long does setup take?
Enter your website and Vocenya builds a first version of your receptionist in about 20 seconds. You then edit the questions, routing and answers before it takes any real calls, and you can test it at vocenya.com, where it calls your phone.
Related industries
Hear your consultant receptionist answer, right now.
Put in your website. Vocenya builds your receptionist from it and calls your phone so you can hear it. 14-day free trial, keep your number, cancel any time.
Hear it yourself
Call (732) 633-0055Our AI receptionist picks up. Ask it anything, or have it answer as your business.