The AI receptionist for home health agencies that never sleeps
An AI receptionist for home health agencies answers every call around the clock. It takes new referrals and family inquiries about services, logs caregiver call-outs and schedule changes, answers questions about service areas and the insurance you list, and routes every clinical concern to your on-call nurse. It never gives medical advice, and emergencies are told to call 911.
- 14-day free trial
- Keep your number
- Cancel any time
How a call goes
Garden State Home Care
- Receptionist: Thank you for calling Garden State Home Care. I’m the agency’s virtual assistant. How can I help?
- Caller: My mother is coming home from the hospital Friday and we need help at home. Do you cover Toms River?
- Receptionist: Yes, Toms River is in our service area. I can have our intake coordinator call you today. May I have your first name and your mother’s first name?
- Caller: I’m Denise, and my mom is Carol.
- Receptionist: Thank you, Denise. What kind of help are you looking for, and what’s the best number to reach you?
- Caller: Help with bathing and meals, mornings mostly. This number is fine.
- Receptionist: Got it. I’ve sent this to our intake coordinator as a priority, since Carol comes home Friday. You’ll get a call back today.
What the owner’s summary would include
- Client:
- Carol (caller: daughter Denise)
- Need:
- Bathing and meals, mornings
- Area:
- Toms River
- Timing:
- Hospital discharge Friday, priority
Where home health agencies lose calls today
Referrals arrive at all hours
Hospitals, rehab centers and physician offices send referrals when a patient is being discharged, which is not always during office hours. A referral source who cannot reach you may call the next agency on their list.
Caregiver call-outs at 5am
An aide wakes up sick and calls before an early shift. If that call is missed, a client may go without a scheduled visit and your scheduler finds out too late to cover it.
Families need answers and reassurance
Adult children arranging care for a parent call with many questions about services, hours of care and coverage. They often call from work, and they want a prompt, clear answer every time.
Calls Vocenya answers for home health agencies
Every one gets a real answer, the details written down, and a summary sent to you the moment it ends.
- Hospital and physician referrals
- Family inquiries about home care services
- Caregiver call-outs and shift changes
- Client visit time changes and cancellations
- Service area and insurance questions
- Clinical concerns routed to the on-call nurse
- Caregiver job applicant calls
What you see after every call
The real Vocenya portal, shown with a made-up plumbing business. Your home health agency gets the same: the summary, the outcome, the caller’s details and the full transcript.
How does an AI receptionist help home health agencies win more referrals?
Referrals often go to the agency that responds first. An AI receptionist answers every call from discharge planners, physician offices and families, day or night. It confirms whether the address is in your service area, captures the client’s first name, the type of care needed and the start date, and sends your intake team an immediate summary. Referral sources learn that your agency always picks up, which makes you easier to work with. Families get a clear next step during a stressful week.
Can a home health answering service handle caregiver call-outs?
Yes. When an aide calls out, the AI takes their name, the shift and the client, then alerts or emails your scheduler right away, or transfers the call to your on-call scheduler based on your rules. Early-morning call-outs no longer sit in voicemail until the office opens. Every call-out is logged in a written summary. Your scheduler gets as much time as possible to find coverage so the client still gets their visit.
What happens with clinical concerns after hours?
Clinical calls go to your on-call nurse. The AI takes the client’s first name and the concern, then transfers the call or alerts your nurse according to your rules. It never gives medical advice or tells a family whether a symptom is serious. If a caller describes an emergency, such as a fall with injury, trouble breathing or chest pain, the AI tells them to call 911 right away. Your nurse gets the summary too.
Is it safe to use with client information?
Home health agencies can add HIPAA mode with a signed BAA for $150 a month, which adds patient-safe alerts and keeps recordings in GH-controlled systems. The AI collects only what is needed to route a call, like a first name and the reason. It identifies itself as a virtual assistant and never pretends to be a nurse or care coordinator. Clinical questions always go to your nursing staff, and you review and edit the AI’s answers before it takes a real call.
A person when it matters
Tricky calls go to a trained GH agent who sees what the AI heard, or straight to your phone.
Booked, not just logged
Offers real times from your calendar and confirms them with the caller.
Answers in 89 languages
Studio voices switch to the caller's language, and you get the summary in English. HIPAA mode answers in English and Spanish.
HIPAA mode
A signed BAA, patient-safe alerts and recordings kept in GH-controlled systems.
Serving home health agencies in New Jersey and New York City
Home health agencies in New Jersey and New York City cover large, varied service areas, from Ocean County shore towns to dense Brooklyn and Queens neighborhoods. The AI answers in English and Spanish, including in HIPAA mode, and in 89 languages on Studio voices without HIPAA mode, which covers the languages many families and caregivers in the region prefer.
See how it works in New Jersey and New York City.
Questions from home health agencies
Can the AI check whether an address is in our service area?
Yes. You list the towns, counties or boroughs you serve, and the AI answers from that list. If an address is outside your area, it can say so politely and take the caller’s details in case your team can help or refer them elsewhere.
Can it take calls from job applicants?
Yes. The AI can answer common hiring questions from your website, collect an applicant’s name and number and send it to your recruiter. That keeps applicant calls from tying up your intake and scheduling lines. Your recruiter gets organized leads instead of voicemails.
Does it tell families what their insurance covers?
No. It can say which payers or programs your agency lists on its website, but it does not verify coverage or eligibility. It flags those questions for your intake team, who can give an accurate answer. The family gets a clear promise of a callback.
Can calls be transferred to a person?
Yes. The AI can warm transfer to your intake coordinator, scheduler or on-call nurse, or to a trained GH Live agent as an add-on priced for your business. The person picking up sees the AI’s summary first. Families never have to repeat their story.
Which plan fits a home health agency?
Agencies with round-the-clock calls usually choose Growth at $249 for 1,000 AI minutes and warm transfers, or Pro at $499 for 2,500 minutes and multiple numbers. HIPAA mode with a signed BAA is $150 a month. Every plan includes a 14-day free trial.
Related industries
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Hear it yourself
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